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large group checklist
2 WEEKS BEFORE
o Contact speaker, confirm topic and direction, answer questions
o Delegate greeters, emcees, etc
o Check on room/location
o Give direction to worship team for preparation
o Give direction to drama/skit team for preparation
1 WEEK BEFORE
o Paperwork for projector and screen
o Get announcements from team members
o Check for upcoming events (both chapter and campus)
o Prepare and hand out Large Group Plan to appropriate people/teams
(emcees, SGLs, PGs, etc)
o Give direction to A/V team for PowerPoint presentation (announcements,
worship and anything else)
DAY BEFORE
o Contact speaker for confirmation, remind of location and time
o Remind greeters, drama/skit team, emcees, etc about their roles and
times to be there
DAY OF
o Pick up projector and screen
o Pick up sound equipment
o Pick up any props needed for the meeting (for dramas, skits, fun, etc)
o Pick up snacks
o Print off any handouts
SET UP
o Set up projector and screen
o Set up chairs/room layout
o Set up audio equipment, do sound check, have band in tune
o Set up greeter’s table, event table, etc
BEFORE
o Pray as a team (LG crew, worship, emcee, speaker, etc)
o Have music playing and greeters greeting
TEAR DOWN
o Tear down stage
o Rearrange furniture, etc
o Clean up room
DAY AFTER
o Write thank-you to speaker and special guests, send honorarium (if
appropriate)
o Write/email thank-yous to team saying thanks for making it possible
o Return projector and screen
o Return sound equipment
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THEME
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DATE
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